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Scope, permission, and closeout

Repairing or Remodeling a Florida Home

A Florida repair or remodel starts with the address and a written scope.

Keep that scope beside the contractor, permit, contract, inspection, payment, and closeout records. Floodplain, association, environmental, or lien rules may add one more check, but you do not need every rule at once. You need the right answer before the next work or payment.

One ordinary example

A $28,000 kitchen remodel connects several papers without becoming several projects.

Suppose the job moves plumbing, opens a wall, replaces cabinets, and includes a $5,000 initial payment. The under-$7,500 permit exemption does not fit the full project, and it would not cover the plumbing work anyway. The contract cannot be split to reach the threshold. Before paying, match the contractor's license to the work, ask which permits and inspections apply, and make sure the covered residential contract carries Florida's lien warning.

Because $5,000 is more than 10 percent of $28,000, the deposit rule generally calls for permit applications within 30 days. Once all needed permits are issued, a separate 90-day start-work deadline begins, unless just cause or a written agreement changes the timing. This example does not decide a real permit or lien file, but it shows why the scope, price, deposit, and local answer belong together.

The project path

Open the stage you are in now.

A small repair may use only part of this path. A remodel, addition, storm repair, or project with several trades may use all of it.

Before design

Start with the address and a written scope.

Write down what will be removed, moved, repaired, or added. Then use the address to find out whether the property is inside a city or an unincorporated county. That tells you which building office serves the job and why the same kitchen or porch idea can take a different path elsewhere.

Check old and open permits first. Then add zoning, floodplain, historic, association, utility, septic, well, tree, wetland, or coastal records only when the address and scope call for them. Early answers are cheaper than redesigns.

Check the address and permit file

Before hiring

Match the contractor to the work, not just the company name.

Search both the person and the business in DBPR. The record should show the right license type, active status, and qualifying agent for the proposal. Read any complaint or discipline information too, because one license does not cover every trade on the job.

Also check workers' compensation, ask for current liability coverage, and call recent references. The business name should make sense across the license, proposal, contract, permit, and payment instructions.

Open the contractor checks

Before signing or paying

Make the contract describe the finished job and the unfinished risks.

The contract should turn the scope into a workable plan. Include materials, allowances, exclusions, cleanup, permits, inspections, written changes, payment stages, warranties, and closeout papers. Do not let a short estimate carry a long project.

For work on a home with up to four units, a direct contract over $2,500 should carry Florida's construction-lien warning. When the initial payment is more than 10 percent of the contract price, section 489.126 generally gives the contractor 30 days to apply for needed permits. Once all necessary permits are issued, the law sets a separate 90-day start-work deadline, unless just cause or a written agreement changes the timing.

Read the deposit and start-work rule

Before work

Put each permission in the file before the first wall opens.

Ask whether the job needs a permit, who will pull it, which trade permits belong under it, and when inspections happen. Handle the Notice of Commencement when it applies. Keep HOA or condo approval separate from the government permit, because they answer different questions.

Since July 1, 2026, some work under $7,500 on a single-family home can use a narrow permit exemption. It does not cover property in a flood hazard area or electrical, plumbing, structural, mechanical, or gas work. The job cannot be split to avoid a permit. The owner or contractor must also send the local office a written exemption request with supporting documentation.

Read the current permit change

During work

Keep the approved plan, the work, and the payment record together.

Save inspection requests and results. Do not cover work that still needs inspection. Put every scope, price, material, or schedule change in writing before the changed work moves ahead.

Photograph progress, keep invoices and receipts, and save every Notice to Owner. A Notice to Owner is not itself a lien, but it tells you which subcontractor or supplier may need to be accounted for before later payments.

Keep the inspection record

Before final payment

Close the public file and the payment file.

Check final inspection and permit status. Get the contractor's final payment affidavit, compare it with every Notice to Owner, and collect the releases that fit the people and payments on the job before releasing the last money.

Keep final photos, paid receipts, warranties, manuals, product approvals, engineering papers, association approval, insurance updates, and any Notice of Termination or other closeout paper that applies. A project can look finished while the permit or lien file is still open.

Check the final-payment file

Four different papers

The permit and lien papers do different jobs.

Their names can blur together during a busy project. Keep each one under its real job.

Building permit
The local building office's approval for work covered by the code. One remodel can have a main permit and separate trade permits. Issued does not mean inspected, finaled, or closed.
Notice of Commencement
A recorded lien-law document that identifies the property, owner, contractor, lender when one is involved, and people who receive notices. It is not a permit or a lien.
Notice to Owner
A payment-chain notice, often from a subcontractor or supplier who did not contract directly with the owner. It is not itself a lien. Save it and match the sender to later payment releases.
Contractor's final payment affidavit
The contractor's sworn list of unpaid lienors before the owner's final payment. Compare it with the notices, releases, invoices, and permit closeout instead of treating it as a stand-alone receipt.

One extra early check

Some jobs bring one more office into the room.

Use only the row that matches the property or work. The building office can usually tell you which outside approval to confirm.

Floodplain or coastal property

Ask the local floodplain office about the proposed scope before design is final. A repair, addition, or remodel in a flood hazard area can trigger a substantial-improvement review, and the community makes that determination under its current rules.

Check the water and insurance file

Older paint or demolition materials

Paid work that disturbs paint in most pre-1978 homes falls under EPA's lead-safe renovation rule. Florida asbestos requirements can also apply to covered renovations or demolitions. Ask before dust starts, not after it spreads.

Open EPA's lead-safe guide

HOA, condo, or historic review

Private or historic approval and a building permit answer different questions. As of July 1, 2026, a Florida HOA may not require the government permit to be issued before it reviews the improvement, but both approvals can still matter.

Check the association file

Land, water, or utility work

Septic, wells, wetlands, docks, seawalls, drainage, trees, right-of-way, gas, and utility service can add another office. Ask the building office which outside approvals belong to the exact scope and address.

Open the land and water checks

Storm or insurance-funded work

Keep the claim scope, adjuster notes, mortgage-company instructions, emergency work, contractor papers, permits, photos, and payments together. Do not assume an insurance estimate settles the construction scope or permit path.

Open the storm repair log

Get help promptly

A few project problems should stop the ordinary payment rhythm.

Someone asks you to pull an owner-builder permit for their job

Pause. An owner-builder permit makes the owner the responsible contractor of record. Florida's exemption requires personal involvement and direct supervision; it is not a paper favor for an unlicensed contractor.

Work starts without a required permit, or a stop-work order appears

Do not hide or cover the work. Preserve the contract, photos, payments, permit record, and messages. Contact the local building office and get qualified construction or legal help before the project moves again.

A Notice to Owner, affidavit, or release does not match the payment request

Slow the payment down. A construction-lien problem can survive an ordinary receipt. Ask a Florida construction attorney or other qualified professional to review the exact documents before final money moves.

The contractor abandons the job or a serious defect appears

Protect the property first. Document the condition, secure permits and inspection records, notify the insurer or lender when applicable, and get independent advice before another contractor changes the evidence.

Likely next checks

Keep the related record attached to the job.

Open only the next task that matches the project, property, or payment stage.

FAQ

Florida repair and remodeling questions

Does Florida now exempt every home project under $7,500 from a permit?

No. Since July 1, 2026, a local government must exempt qualifying work valued under $7,500 on a single-family home. The exemption does not apply in a flood hazard area or to electrical, plumbing, structural, mechanical, or gas work. A job cannot be split to avoid a permit, and the owner or contractor must send a written request with supporting records to the local office. Zoning, association, license, product, safety, or other approval rules can still apply.

Who should pull the permit for a Florida remodel?

The permit should name the person legally responsible for the work. For hired work, that is commonly the properly licensed contractor whose license covers the scope. Confirm the permit holder directly with the local building office. Do not pull an owner-builder permit merely because someone you hired wants the job placed in your name.

What does owner-builder mean in Florida?

It means the owner is using a statutory exemption and becomes the responsible contractor of record. The owner must personally appear and sign the permit application and disclosure, provide direct onsite supervision for work not performed by licensed contractors, and cannot delegate that supervision to an unlicensed person. The exemption has property-use and sale-or-lease limits. Read section 489.103 and the local disclosure before choosing it.

When does a Florida home job need a Notice of Commencement?

Florida lien law generally calls for a Notice of Commencement before work begins unless the job falls within the small-contract exemption in section 713.02(5). Section 713.135 also generally requires a copy before the first inspection when the direct contract is over $5,000. Repair or replacement of an existing HVAC system under $15,000 has a specific exception. Ask the clerk and building office how the current rule fits the contract and permit.

Is a Notice to Owner a lien?

No. Section 713.06 says it is not a lien, cloud, or encumbrance on the property. It comes from someone in the payment chain who may have lien rights. The notice is generally served before or within 45 days after that person starts providing labor, services, or materials, and before the owner's final payment. Save it, then match that sender to the right release before later payments.

What happens if a Florida contractor takes more than a 10 percent initial payment?

For covered residential work, an initial payment totaling more than 10 percent generally starts a 30-day permit clock under section 489.126. Once all necessary permits are issued, a separate 90-day start-work deadline begins. Just cause or a written agreement can extend the timing. The law's written-demand remedy has exact delivery and content rules, so get advice before relying on it.

What should I have before the last payment?

Check the final inspection and permit status. Get the contractor's final payment affidavit, compare it with every Notice to Owner, and collect the releases that fit the payment chain. Also keep final photos, paid receipts, warranties, manuals, product and engineering papers, and any association, insurer, lender, or Notice of Termination closeout that applies.

Does HOA approval come before the building permit?

Treat them as separate checks. Florida law effective July 1, 2026 says an HOA or similar committee may not require a government building permit to be issued as a prerequisite to its review of a parcel improvement. That does not erase either approval. Check the association process and the city or county permit process early enough for both to finish before work starts.

Official checks

Official sources used for this guide

The local building office controls the permit and inspection file for the address. Florida law controls license and construction-lien rules. The association, floodplain office, environmental agency, contract, insurer, or lender may add another check.

Last reviewed: July 22, 2026

Use this carefully: Use this page to find the right record and official path, not to decide a construction, lien, contract, insurance, or property dispute. The scope, contract, address, ownership, license, permit, notices, and local rules can change the answer.

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